Job Descriptions and Organisation Structures

Job Description Writing Services in Dubai

A job description is an internal company document that defines the job requirements, job responsibilities, type of experience and qualifications required, any specific skills, languages, computer knowledge, etc. It also explains details about the type of person/personality who would be suitable for the job and the reporting structure and team size.

Very detailed job descriptions may specify how much indoor or outdoor work is involved, listening and talking time, standing and sitting percentages, traveling, etc.

It would also indicate how your performance will be measured (KPA and KPIs) and what is the monthly or annual budget for this role i.e fixed salary-base salary, house rent allowance and travel allowance, benefits like medical insurance, and annual tickets, and perks like commissions, memberships, etc.

A detailed job description usually contains

Job Title and Summary
Job responsibilities
Required Work Experience
Education Qualifications
Skills and Training
Certifications, licenses
Reporting Structure and Team
The physical and non-physical activity involved
Working Environment

Why is a Job Description important?

A job description is an important part of the job application process. It explains details about the responsibilities and skills required to perform the job and helps the job applicant understand how much of a transferable skill set he/she has.

For employers, the job description helps measure the suitability of a candidate for the job and in each desired area. A job description is almost a measuring tool for initial comparison or benchmark with the candidate's experience. It helps recruiters and human resource departments shortlist candidates for interviews.

What is the main purpose of a Job Description?

A job description helps to determine the suitability of a candidate for a specific job and is mainly based on experience, education, skills, and personality traits.

Advantages of a Job Description

Provides the employee with the objectives and expectations of the position.
Allow the candidates to measure and assess their suitability for the position.
Support the recruitment team in shortlisting candidates.
Helps prepare interview questions for the hiring team.
Sets goals for the company to achieve and the employee to grow.
Help evaluate employee performance during a performance appraisal.
Helps formulate training plans for the job and future growth.

Disadvantages of a Job Description

Is not full proof but forms a strong guideline of filtering candidates based on their job application only and not them in person.
For newly created and untested positions, the job description may need improvisation and changes depending on how the role unfolds.
Inaccurately (or keyword on-specific) job descriptions will result in CVs being missed due to a lack of keyword accuracy.
Can shortlist only keyword-accurate or thoroughly reviewed CVs but lacks the ability to assess personality traits.

Sample Job Description

Job Description: Sales Engineer - Rotating Equipment

Location: [City, State]
Department: Sales
Reports To: Sales Manager
Employment Type: Full-Time

About Us:

[Your Company Name] is a leading provider of high-quality rotating equipment solutions, committed to excellence in the design, manufacture, and support of our products. Our innovative approach and dedication to customer satisfaction set us apart in the industry.

Job Summary:

The Sales Engineer for Rotating Equipment is responsible for driving sales and providing technical support to customers. This role involves identifying customer needs, presenting our solutions, and ensuring successful implementation of our products. The ideal candidate will have a strong technical background in rotating equipment, excellent communication skills, and a proven track record in sales.

Key Responsibilities:

Sales and Business Development:
- Identify and develop new business opportunities in the rotating equipment market.
- Build and maintain strong relationships with existing and potential customers.
- Conduct market research to understand customer needs and industry trends.
- Prepare and deliver technical presentations to demonstrate the value of our products.
- Develop and execute strategic sales plans to achieve sales targets and expand our customer base.
Technical Support:
- Provide technical expertise and support to customers during the sales process.
- Assist customers with product selection, customization, and integration into their operations.
- Address and resolve any technical issues that arise during or after the sales process.
- Collaborate with the engineering team to develop solutions tailored to customer requirements.
Customer Service:
- Ensure a high level of customer satisfaction by delivering excellent service and support.
- Conduct follow-up visits and calls to ensure customer satisfaction and product performance.
- Gather customer feedback and work with internal teams to improve products and services.
Documentation and Reporting:
- Maintain accurate records of sales activities, customer interactions, and market data.
- Prepare regular reports on sales performance, market trends, and customer feedback.
- Participate in sales meetings and provide updates on progress and challenges.

Qualifications:

Bachelor’s degree in Mechanical Engineering, Electrical Engineering, or a related field.
3+ years of experience in sales or technical support of rotating equipment (e.g., pumps, compressors, turbines).
Strong technical knowledge of rotating equipment and their applications.
Proven track record of meeting or exceeding sales targets.
Excellent communication, presentation, and negotiation skills.
Ability to travel as required to meet with customers and attend industry events.
Proficiency in CRM software and Microsoft Office Suite.

Preferred Qualifications:

Bachelors degree in Engineering or Business Administration (MBA).
Experience with CAD software and other technical design tools.
Familiarity with industry standards and regulations related to rotating equipment.

Working Conditions:

This position requires regular travel to customer sites and industry events.
Office environment when not traveling, with standard business hours.

Benefits:

Competitive salary and performance-based bonuses.
Comprehensive health, dental, and vision insurance.
Professional development opportunities.